Template · Getting paid

Creator invoice template

Most late payments are missing details: no PO number, the wrong legal name, no due date. This invoice has every field a finance team asks for, so it gets paid the first time.

Fields every creator invoice needs

An invoice number, the issue date and a due date.
Your legal name or business name, address and email. Add your tax number if you charge sales tax, GST or VAT.
The brand’s legal name, billing contact and PO or campaign number, if they gave one.
Each deliverable and add-on on its own line, matching the contract.
Payment methods and terms, including the late fee from your contract.

Invoice

INVOICE [number]

From: [Your name or business name]
[Address] · [Email] · [Tax number, if registered]

Bill to: [Brand legal name]
Attn: [Billing contact] · [Email]
PO / campaign: [number]

Issue date: [date]
Due date: [date] (net [14])

Description                                             Qty    Rate      Amount
UGC video, 30–45s, 9:16, 1 revision round               [3]    $[200]    $[600]
Extra hooks                                             [6]    $[50]     $[300]
Paid usage, [90] days from first ad spend               1      $[ ]      $[ ]
Whitelisting / Spark Ads, [30] days                     1      $[ ]      $[ ]

Subtotal                                                                 $[ ]
Deposit received [date]                                                 -$[ ]
Tax [if registered]                                                      $[ ]
Amount due                                                               $[ ]

Pay by: [bank transfer details / PayPal / payment link]
Late payments add [1.5]% per month, as agreed in the contract dated [date].
Usage rights start once this invoice is paid in full.

Thank you!

Getting paid on time

Invoice the deposit when the contract is signed, and the balance the day you deliver.
Ask who handles payment before you start, and send the invoice to that person.
Tie usage rights to payment: the license starts when the invoice is paid.
Send a polite reminder the day after the due date, and another a week later.

Coming next

Contracts and invoices built from a deal’s terms, so you stop retyping them. Get an email when they open.

Or make your free portfolio now →

Questions creators ask

+When should a creator send an invoice?

Send the deposit invoice when the contract is signed and the final invoice the day you deliver the last file. Waiting until the post performs only delays your payment.

+Do I need to charge sales tax on creator work?

It depends on where you and the brand are and whether you are registered. Rules differ by country and state, so check with a local accountant.

+What payment terms should I use?

Net 14 or net 30 is common, with a deposit up front. Write the same terms in the contract and on the invoice.

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